Personal Assistant Manager: Documentation

Step 1 - Opening Your Enrollment Period

This information last updated: November 13, 2009 5:22 PM

You should have one Enrollment Period for every college term. For example if you have 3 semesters per year (Spring, Summer and Fall) you should have 3 Enrollment Periods. The start and end dates of the Enrollment Periods should correspond to your college’s term start and end dates as well.

  1. In addition to submitting member applications and fees through PAM, select alternate ways you will allow students to complete an application and pay fees. Note: If you select option 1 or option 2, you will be able to accept applications and fees directly from the students and submit them to Headquarters through PAM. If only option 1 is selected, the student will pay international, regional and local fees online using a credit card and Headquarters will submit the regional fees to the region and local chapter fees to your chapter on a periodic basis.
  2. Indicate the advisor’s full name, verifying spelling. Names are limited to 35 characters.
  3. Enter the Orientation information for the enrollment period in this section.
    1. Enter the Location of Orientation, for example, “Student Hall.”
    2. Enter the Description of Orientation, for example, “Morning Orientation.”
    3. Using the drop down box, enter the Month, Day, Year and Time of Orientation.
    4. Click the button to add the Orientation event. Repeat this process until all Orientation events are added.

  4. Enter the Induction Ceremony information for the enrollment period in this section.
    1. Enter the Location of Induction Ceremony, for example, Student Hall.
    2. Using the dropdown box, enter the Month, Day, Year and Time of the Induction Ceremony.
  5. Select the type of Calendar System your college follows - Semester for example.
  6. Enter the First date of the Calendar System of your college. This will also be the beginning date of the enrollment period. This date must be in the past in order to enter students for enrollment.
  7. Enter the Last date of your colleges Calendar System. This date is also the end of your enrollment period.
  8. From the drop down box, enter the date for your college’s next Graduation.

  9. Enter the amount of the local chapter fees.
  10. Enter the number of students that are eligible for Phi Theta Kappa membership this semester. This is the total number of students that met membership requirements on your campus.
  11. Select Yes if you agree to allow a Reminder Email to eligible students 2 weeks before the online deadline for joining.
  12. Click the button to submit and save all information on this form. Information will be lost if you navigate from this screen before clicking the save button.