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The Journey
A newsletter for chapter advisors, chapter officers, and
regional officers.
February/March
2002 Issue
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Preparing for Your Next Induction
What to Do and When to Do
It
By Kimberly Norman
Planning ahead
is the key to a successful induction. Below is a sample timeline:
8 weeks
Prior to the Induction
- In order
to find out which students have met the required Grade Point Average and
credit hours, a list of students should be obtained from your college
registrar.
7 weeks
Prior to the Induction
- Now that the eligible
students have been identified, an invitation letter should be sent.
The letter should (A) congratulate students on their excellent academic
record; (B) notify them of their eligibility to become a Phi Theta Kappa
member; (C) invite them to an orientation to learn more about Society
benefits; (D) contain a contact person’s name, telephone number and
email address to answer any questions. The letter is most effective
when signed by the college president.
- Be sure to include
the Member Benefits Brochure with each letter. This brochure, available
free of charge from Headquarters, explains in detail the many benefits
and honors associated with membership in Phi Theta Kappa. The brochure
may also be used as a poster to place around campus to heighten awareness.
6 weeks
Prior to the Induction
- To add a personal
touch to membership recruitment, try giving your potential members a
call. Officers and members can personalize the advantages of membership,
answer any questions and remind the students of the upcoming orientation.
5 weeks
Prior to the Induction
- Conduct a New Member
Orientation. During the orientation remember to explain the benefits
of membership, highlight the opportunities for scholarships, distribute
Membership Applications, and explain that international and regional
membership fees are paid only once. Remind them of the deadline for
returning the applications and fees, and conclude with the date, time
and location of the induction ceremony.
4 weeks
Prior
to the Induction
- The advisor should
collect all membership applications and fees from each student planning
to become a member.
3
weeks
Prior to the Induction
- To ensure new members
receive their membership benefits as soon as possible, the advisor should
report new members to Headquarters via eMembers
or by mailing the Official Report of New Members to Phi Theta Kappa,
P.O. Box 13729, Jackson, MS 39236-3729.
- Finalize plans
for the induction ceremony.
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